I. Basic provisions
The controller of personal data pursuant to Art. 4(7)
of Regulation (EU) 2016/679 of the European Parliament and of
the Council of 27 April 2016 on the protection of natural persons
with regard to the processing of personal data and on the free
movement of such data, and repealing Directive 95/46/EC (hereinafter
the “GDPR”) is ORLEN Unipetrol Doprava s.r.o., Registered office at
Litvínov – Růžodol č.p. 4, Post Code: 436 70, Entered in
the commercial register kept by the Regional Court in Ústí nad Labem,
File No. C 24274, Company ID No: 64049701 (hereinafter “ORLEN
Unipetrol Doprava” or the “Controller”).
ORLEN Unipetrol Doprava greatly emphasises the transparency
of processing and securing your personal data, which are considered
strictly confidential, and handles them in accordance with the GDPR
and other valid legal regulations concerning personal data protection.
To ensure
problem-free communication between you and ORLEN Unipetrol Doprava,
a Data Protection Officer was appointed, who is available to you in
the case of questions or irregularities in personal data processing, via
email at osobniudaje@orlenunipetrol.cz,
via telephone at +420 225 001 435 or via post at the mailing address ORLEN
Unipetrol RPA s.r.o., Úsek ochrany informací (Data Protection Division), Milevská 2095/5, 140 00 Praha
4, Czech Republic.
ORLEN Unipetrol
Doprava values your trust and therefore, in accordance with the principle
of transparency, it informs you by means of this “Privacy policy” about
the processing of your personal data, which are needed for the purposes
specified below.
These principles apply to the website www.orlenunipetroldoprava.cz (hereinafter referred to as “website”) and are primarily intended for the contractors, visitors of website, applicants for job positions, questioners and another person whose personal data could ORLEN Unipetrol Doprava process.
II. Purposes of
personal data processing and their legal grounds
1. Implementation and performance of the contractual relationship
ORLEN Unipetrol Doprava is engaged in the providing of transport services.
During these business activities, personal data are processed, in particular
those of the partner (customer, supplier, purchaser) as a natural
person, as well as other persons, typically the contact persons of
the partner as a legal entity.
The purpose of processing personal data is to implement and perform
the contractual relationship, i.e. deliver the ordered transport
service, exercise the rights and obligations arising from the contractual
relationship between the partner and ORLEN Unipetrol Doprava
and other contractual obligations. The legal basis for processing
personal data is Art. 6(1)(b) GDPR, i.e. processing is necessary for the performance of a contract and to implement the measures adopted
before concluding the contract. We process the contact data of
the natural persons who represent the partner as a legal entity,
because this is necessary to perform the contract with the partner,
and processing is based on the mutual legitimate interest of
the partner and ORLEN Unipetrol Doprava in the provision of
the agreed services.
ORLEN Unipetrol Doprava collects the following data for the aforementioned
purpose:
Identification data (name, surname, company ID number and tax ID number,
year of birth, possibly personal number, ID or passport number, number of
driving licence);
Contact data (e-mail address, mailing address, telephone number, position);
Bank account number;
Operation records (minutes from meetings, instructions, etc.);
Data about the order, delivery and payment;
Necessary communication between the partner and ORLEN Unipetrol
Doprava.
2. Fulfilment of legal obligations within the accounting and tax agenda
We process accounting documents, data about your payments and other
information required by law for the fulfilment of our legal obligations,
i.e. Art. 6(1)(c) GDPR.
3. Communication with the inquirers
If you contact ORLEN Unipetrol Doprava via e-mail, its mailing address or other
means, information about your contact will be processed only for the purpose
of the established communication with you.
The legal basis for the collection of data aimed at fulfilling legal obligations is Article 6(1)(c) of the GDPR (developing relations with visitors of our website, efficiency in communication, presentation our business name and protection of our brand image).
ORLEN Unipetrol Doprava collects the following data for the aforementioned
purpose:
Identification data (name, surname);
Contact data (e-mail address, mailing address, telephone number);
Necessary communication between you and ORLEN Unipetrol Doprava.
4. Employee recruitment
If you want to become a member of the ORLEN Unipetrol Doprava team
and send us your curriculum vitae using the reply form we will process your personal data for the purpose of the recruitment procedure for your chosen job position. The legal basis for processing your personal data is Art. 6(1)(b) GDPR, i.e. processing is necessary for the performance of a contract and to implement the measures adopted before concluding the contract.
In case you are taking part in the 1st round of the recruitment
procedure, you may be asked for consent to process your personal data for
the purpose of verifying or obtaining references from previous employers,
public sources and public registries of legal and natural persons,
for the verification of the accuracy of the information provided
by you, and the prevention of conflicts of interest with the activities
of the ORLEN Unipetrol Group.
5. Sending offers of similar job positions
If you gave ORLEN Unipetrol Doprava consent to process your personal data for
the purpose of registering you as an applicant for a different
suitable job position within the ORLEN Unipetrol Group, your personal data
will be used to send offers of similar job positions. The legal basis for
processing your personal data is Art. 6(1)(a) GDPR which is your voluntary
consent, which may be withdrawn at any time.
Complete information about personal data processing for this purpose is
available in the lower part of the offered job position.
6. Sending commercial messages
We contact our clients at healthy intervals with an offer of additional services or an invitation to one of our events, or the latest news in the industry based on the legitimate interests of the Controller in accordance with Article 7 of the Act No. 480/2004 Coll., on certain information society services. If you do not wish to receive this information, reply to our e-mail or inform us of this fact by other means and we will accommodate your request.
ORLEN Unipetrol Doprava collects the following data for the aforementioned purpose:
• Identification data (name, surname);
• Contact data (e-mail address, telephone.
7. Fulfilment of labour-law relationships
Our employees are informed individually about the processing of their
personal data.
III. Period of storing data processing
ORLEN Unipetrol Doprava processes and stores your personal data for the period strictly
necessary to ensure all the rights and obligations arising from
the respective contractual relationship, and furthermore for
the period for which ORLEN Unipetrol Doprava as the Controller of
personal data is obliged to store the personal data pursuant to generally
binding legal regulations, or the period for which you give consent to
processing. In other cases, the period of processing arises from the purpose
of processing or is stipulated. After the passing of the storage period, the Controller liquidates the personal data.
The Controller stores personal data:
for the period necessary to exercise the rights and obligations
arising from the contractual relationship between you and the Controller,
and to apply any claims from these contractual relationships (for a period
of 10 years from termination of the contractual relationship);
for a period of 1 year from the end of mutual interaction as
concerns personal data processed for the purpose of answering your
inquiry;
for the period stipulated by the respective laws in cases
where we perform our legal obligation, in the case of accounting
management, this period may be up to 10 years;
until the withdrawal of consent by the data subject as
concerns personal data processing based on consent from the data subject,
or until expiry of the specified period;
for 6 months after the termination of the recruitment
procedure for job position.
For more information about the retention period, you can contact the Data Protection Officer.
IV. Handover of
personal data
At ORLEN Unipetrol Doprava, your personal data are stored under maximum
security and made accessible only to authorised employees, or individual
processors and controllers of personal data, only to the extent
necessary to fulfil the individual purposes of processing. The security
of your personal data with these recipients is ensured through their
contractual obligations.
In connection with handover of your personal data, we are paying attention to upholding the highest standard of protection this kind of data (rights of data subjects and protection of privacy). You can obtain a detailed list of recipients from the Data Protection Officer.
Non‐exhaustive list of categories of recipients of personal data:
State administrative bodies: e.g. financial bureau, social security
administration;
Insurance companies;
ORLEN S.A. holding company which provides IT support to the system
for processing personal data;
Service providers (premises security agency, service organisation, marketing, HR, IT etc.);
External auditors.
Under certain conditions, ORLEN Unipetrol Doprava is authorised to hand over
some of your personal data based on valid legal regulations, e.g. to
prosecuting authorities or other public authorities.
ORLEN Unipetrol Doprava, as a member of the ORLEN Group, consolidates
IT systems and your personal data may be stored on servers in Poland.
ORLEN Unipetrol Doprava does not provide personal data outside of the EU,
the EEA or to international organisations.
V. Your rights
You have the following rights in connection to personal data processing:
1. Right of
access to the personal data
In connection to the processing of personal data, you have the right
to the provision of information and provision of a copy of your
processed personal data based on your request. In the case of a repeated
request, ORLEN Unipetrol Doprava is authorised to bill a reasonable fee
for the copy of the provided personal data. We will inform you of
such procedure.
2. Right to
rectification
If you believe that your personal data, which we process, are inaccurate,
outdated or otherwise incorrect, contact us and we will rectify them. We
will perform rectification without undue delay, but always with respect to
technical capacities.
3. Right to
erasure
If the personal data are no longer required to ensure the stipulated
purpose, or if you withdraw your consent to processing, we shall erase these
personal data at your request. In some cases, however, your right may be
restricted. For instance, the personal data we process based on our legal
obligations cannot be erased before the passing of the lawfully
stipulated archiving periods. As for personal data related to the provision
of services, these cannot be erased before the passing of the deadlines
for potential application of the related claims (compensation of damages,
claims, etc.).
4. Right to
restriction of processing
You have the right to restriction of processing if:
the personal data which we process is inaccurate;
the processing is illegal;
the personal data are no longer required, but you need them do
determine, exercise or defend a legal claim;
you object to processing.
Your personal
data will only be stored with us during the restriction period and no
operations will be performed with them without your consent. Restriction of
processing lasts for the period for which one of the above situations
lasts. You will be informed about the potential termination of
restriction.
5. Right to
object
You may file a justified objection to processing based on a legitimate
interest and for direct marketing. The justification of the objection
will be assessed and you will be informed of the decision via your
chosen contact channel.
6. Right to data portability
If you want ORLEN Unipetrol Doprava to hand over your personal data to a third
party, you may exercise your right to personal data portability. If the rights
and freedoms of third parties were to be affected by the exercising
of this right, ORLEN Unipetrol Doprava will not be able to accommodate your
request.
7. Right to
withdraw consent to personal data processing
If personal data is processed based on your consent, you may withdraw this
consent at any time. If you wish to do so, contact us with your request via
the contact details of the Data Protection Officer specified below.
8. Right to be
exempted from automated decision-making including profiling
We do not conduct automated decision-making including profiling without our
activity.
9. Right to
complain to the supervisory authority
If you feel that your personal data are not handled pursuant to the law,
you have the right to direct your justified complaint to The Office for Personal Data Protection, registered office at Pplk. Sochora 27, 170 00 Prague 7,
Czech Republic.
When exercising
your rights, contact us using the contact details of the Data
Protection Officer via e-mail at osobniudaje@orlenunipetrol.cz,
or at the mailing address ORLEN Unipetrol RPA s.r.o., Úsek ochrany
informací (Data Protection Division), Milevská 2095/5, 140 00 Praha 4, Czech republic. The Controller reserves
the right to reasonably verify the identity of the data subject
applying the above rights.
VI. Social
networks
ORLEN Unipetrol Doprava does not use any electronic social networks.
VII. Cookies
In order for a website to function properly, it is sometimes necessary to place small data files, known as cookies, on your device. We have prepared the different types of cookies and other information for you clearly in a banner (window), which you can pull up at any time via this link.
For some types of cookies your consent is required, which you can change or revoke at any time by setting your preferences in the banner (window), which you can pull up at any time via this link I want to change my cookie consent.
If you give your consent to the use of all types of cookies, your consent will be valid for 12 months, unless you change it sooner. If you do not give your consent, your choice will be stored for 14 days and then offered again when you visit our website.
If you have any questions, our Data Protection Officer is available to you at osobniudaje@orlenunipetrol.cz or at the delivery address ORLEN Unipetrol RPA s.r.o., Úsek ochrany informací (Data Protection Division), Milevská 2095/5, 140 00 Prague 4, Czech republic.
VIII. Final provisions
We will update this Privacy policy to reflect changes to our information practices. In the case of changes, we will update the date of changes (in the footer). We will keep you informed about significant changes (web notification).
We recommend you continuously monitor this website and keep track of all changes related to the Privacy policy.
This Privacy policy was updated on 17 January 2023.